Meetings, incentives, conferences, and exhibitions together go under the acronym MICE. These events seek to bring together top professionals from all fields in a polished, personalized hospitality setting. And are a prime example of the best kind of business travel. A MICE event might need a significant amount of organization and planning on the part of the planner and host. There are several components, ranging from scheduling to execution.

In light of this, choosing the best hotel in Dehradun to host your event is critical. When you’re frantically looking for a conference venue that meets all of your needs, it’s easy to get caught up in little details and overlook something critical to the success of your gathering.

But once you have picked the perfect location to aid you on your journey, these elements may be joyful and stress-free. Furthermore, after you’ve decided on a place, the team will work with you to prepare the logistics and specifications of the conference event.

Even though selecting a place is difficult, the perfect place will assist you once you are knowledgeable and clear on what you should be looking for. Before determining where to hold it, you must evaluate every element of the conference, including the location, facilities, and even the team you will be working with at the best hotel in Dehradun.

Make a Budget

Make a realistic budget for what you can afford before thinking about any potential venues. If you have a specified cost range for the venue charge, you will quickly reduce your search possibilities based on location to different places that will work inside your event budget.

Furthermore, because other times of the week, month, and even year often cost less than peak times, being flexible with the date can be an excellent negotiation tool. Plan ahead of time to ensure an affordable rental fee for the event location of your choosing. You should also find out if there are any reductions or if the price can be negotiated.

The Event’s Location

If you’re planning an event in a city like Dehradun, be sure the venue location is convenient and accessible. Make sure it is easily accessible and convenient for transit choices. Your guests will find it simpler to get there if they are closer to the airport and train station, regardless of where they are located.

Of course, you also want to be in a safe and appealing environment! Even better if you can have your meeting while enjoying a magnificent view. As a result, a luxury hotel in Dehradun, such as MJ Aerosuite, is an excellent choice for your MICE needs.

Catering Choices

Look into the food and beverage arrangements in the hotel packages while enquiring about the MICE event at the place you are considering. It is advisable to choose a location that offers a diverse range of options at varying pricing to match your needs. Of course, you must select a location that offers a variety of alternatives to fit your preferred menu.

Structure & Capacity of Event Space

A suitable event site should be large enough to accommodate everyone but not so large that it loses the ambiance and feel you’re striving for. Technically, it should have adequate space for all of the equipment you’ll need to employ as well as all of the participants you anticipate.

As it turns out, the layout and design of an event venue may have a big influence on how attendees walk about and how activities flow throughout your event. As a result, double-check the floor and seating layouts to assure your visitors’ utmost comfort.

The Support Team

You also want to make sure that the people working at your event are pleasant. Even if it is beyond your control, having inept event workers can have a big negative influence on how guests view your conference. Before you sign anything, meet with everyone at the place to avoid future misunderstandings.

Facilities

A site tour is required to check that all of the facilities are up to date and meet your requirements. Furthermore, you should inspect the venue to verify that it has everything you want for your conference, such as suitable bathrooms, smoking, and non-smoking areas, outdoor space for fresh air, accessibility for individuals with disabilities, and so on.

First impressions are especially important during gatherings. As a result, seek an interior and exterior that compliments the style of your conference while emitting the correct sentiments for your visitors.

The Technical Aspect

Make a list of all of the electrical and technical features you’ll need. The locations of power outlets and other devices are also critical. As a result, when inspecting places, take detailed notes.

Additionally, you also want a venue with contemporary technology so that there are no technical issues on the day of your conference. Furthermore, ensure that the location provides excellent service. Finally, you must contact the location’s key contact person and provide a list of your requirements.

MJ Aerosuite: The Best Hotel in Dehradun near Airport

A conference can be simple to organize. When you work with the MJ venue team after you have secured the venue space, the rest will flow easily.

MJ Hotels is one of India’s finest hotel groups that have several properties in Dehradun, Uttarakhand. Whether you’re planning a small meeting, conference, training seminar, business launch, cocktail party, or team-building event, our meetings and events team will make it a success. Please contact us for more information on our hotel booking packages.